NB: Correspondence will only be limited to shortlisted candidates.
Bidvest FM is committed to the Achievement and Maintenance of Equity in Employment.

ROLE PURPOSE

This role profile is an abridged version of what the job incumbent is expected to do in an ordinary day.  It does not cover all the duties that will be undertaken by this person which may be delegated to the job incumbent from time to time.
To provide front-desk service and support to the customers & visitors.

MAIN OUTPUTS

• Perform front of house operational services including receiving calls, taking of messages, making calls on behalf of employees
• Provide a reception service including receiving visitors and directing them towards endored appointments
• Responsible for the booking service of boardrooms and parking
• Taking of minutes during official meetings, typing and circulation thereof
• Receiving and capturing of building audit sheets data and filing thereof
• Ordering, processing & delivering of required stationary for all employees
• Receiving and sorting of post, and contacting recipient employees for collection
• Regular communication with employees via email regarding office management issues
• Provide and perform administrative functions/support to various business sections
• Assist with administration for project works and special tasks

KEY COMPETENCIES

The right person must have the following competencies:

• Result Oriented
• Customer/Client Focused
• Teamwork & Partnering
• Attentive To Detail
• Ability To Dealing With Ambiguity
• Relationship Building
• Stress Tolerant
• Interactive Reasoning
• Good Listening Skills
• Good Written Communication
• Planning & Scheduling
• Excellent Oral Communication

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

• Certificate in Receptionist/Administration/Secretarial
• Matric (Senior Certificate)
• Valid SA Drivers License
• 6 months relevant experience in switchboard operation and/or secretarial capacity
• Administration/Reception/Switchboard training ideally in a customer orientated environment
• MS Word, MS Excel & MS Outlook