Contracts Commercial Coordinator

Posted 1 year ago

Contracts Commercial Coordinator – Cape Town

Job Features

Job CategoryCustomised Solutions
Occupational levelSkilled
DepartmentCustomised Solutions
LocationCape Town
Closing Date13 April 2018
Secondary educationRequired
LicensesDriver's License Required


Role Purpose

Responsible for scheduling all hard and soft maintenance activities and the co-ordination of such maintenance activities.

Main Outputs

  • Manage Preventative Maintenance (PM) schedules in accordance to the SLA for all equipment and services
  • Create Purchase Requisitions (PR) on correct expense codes and ensure accuracy against the quotation
  • Confirm monthly service contracts and amounts for the suppliers on the SAP system
  • Ensure that all purchase orders are submitted to suppliers for correct invoicing
  • Ensure that all orders are processed timeously
  • Monitor the execution of work against contractual obligations and associated SLA’s and implement corrective measures on deviations
  • Manage all incoming requests and complaints on daily basis, and provide timeous feedback in ensuring customer satisfaction
  • Dispatch requests to technical staff and pertinent service providers and follow-up on action items
  • Conduct monthly verification of WIP and GRIR reports and report on variances
  • Manage the debtors process for the specific contract
  • Planning for placement of employees, contractors and efficient utilization of materials and tools
  • Manage all staff related administration such as leave, overtime and travel requests
  • Building good Internal and External customer relationships

Key Competencies

The right person must have the following competencies:

  • Initiative/Proactivity
  • Basic Supervisory Skills
  • Customer Focused
  • Teamwork & Partnering
  • Deadline Driven & Highly Motivated
  • Innovative
  • Relationship Building
  • Stress Tolerant
  • Problem Analysis
  • Interactive Reasoning
  • Good Written Communication
  • Planning & Scheduling/Objective Setting

Qualifications and Skills

The Applicant must meet the following requirements:

  • N3 – N6 in Financial or Project Management or Operations Management
  • Grade 12
  • Valid SA Drivers’ License
  • 2yrs relevant experience in contract financial / commercial administration role, project management and knowledge of maintenance management principles
  • Maintenance planning, project management skills (advantageous)
  • MS Word, MS Excel & MS Outlook (Intermediate skill level), SAP Knowledge
  • Knowledge of OHS Act & ISO 9001 Quality Management Systems

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