BID COORDINATOR

Posted 1 month ago

BID COORDINATOR – MEERSIG



Job Features

Job CategoryCustomised Solutions
Occupational levelSKILLED
DepartmentSALES & MARKETING
LocationMEERSIG
Closing Date26 OCTOBER 2020
Tertiary educationMatric (Senior Certificate)
LicensesValid SA Driver’s License
ExperienceMinimum 3yrs relevant experience in bid processing & documentation

KPA's

PLEASE NOTE THAT CORRESPONDENCE WILL ONLY BE LIMITED TO SHORT-LISTED CANDIDATES.

BIDVEST FM IS COMMITTED TO THE ACHIEVEMENT AND MAINTENANCE OF EQUITY IN EMPLOYMENT.

1. Purpose

• To facilitate the process of developing & submitting comprehensive bid proposals to prospect Clients, timeously & within budget. Ensure that the Company has given itself the utmost possible chance for the bid success.

This must be done by:

• Manage day-to-day bid process activities from the initial stage to submission & ensure optimal resource usage
• Develop & manage the bid process plan towards effectively responding to RFIs, RFQs & RFPs
• Analyse tender documents & research specific potential clients in order to develop targeted proposals that meet the client’s needs & aspirations
• Facilitate the writing of comprehensive responses to RFIs, RFQs & RFPs in order to produce market leading proposals
• Engage with operations & Top Management in ensuring that proposals are reflective of the business & individual Client’s needs
• Liaise with support services such as Finance, People Management, Supply Chain, in order to ensure integrity of information required for bid proposals
• Ensure quality of bid documents in accordance with Bidvest Facilities Management & best practice quality standards
• Ensure that bid documents are strictly submitted within set timescales
• Implement & maintain a controlled access storage for data & bid information for ease of use by internal stakeholders
• Responsible for effective communication between the client & company throughout the bid process
• Coordinate client site visits & contribute towards the development of informative presentations to potential clients
• Conduct consistent tracking of prospect bids & proposals submitted with business development
• Co-ordinate the application process for registration with clients
• Handing of drafts & finalized bid documentation to the Sales team including Chief Sales & Marketing Officer, for review prior to submission
• Provide weekly/monthly reports on pipeline bids (current & potential)
Competencies
• Personal and professional integrity
• Quality orientation
• Interactive reasoning
• Team player with strong leadership ability
• Planning and organising
• Results orientated and highly motivated
• Analyse and interpret information
• Analytical

Qualifications/Requirements/Knowledge/Skills/Experience

• National Diploma or Degree in Marketing or Business Administration or Project Management
• N/A
• Matric (Senior Certificate)
• Valid SA Driver’s License
• Minimum 3yrs relevant experience in bid processing & documentation
• Bid coordination & Project Administration
• MS Word, MS Excel, MS PowerPoint, MS Project, MS Visio & MS Outlook (Intermediate skill level)
• OHS Act, ISO 9001 Quality Management & Risk Management Systems

Contact: Khomotso.Leshaba@bidvestfm.co.za
Junior People Management Generalist
Tel: +27 12 641 8114
Email: Khomotso.Leshaba@bidvestfm.co.za



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